Kiawah Island is the perfect place to hold a meeting or corporate event.
Not only is it a stunning location that your delegates will love, but it’s also home to many amenities and natural attractions that make it a sought-after destination for corporate retreats, team building, and much more.
At the Kiawah Island Golf Resort, we know what it takes for your event to go off without a hitch. From perfectly planned menus, to unforgettable entertainment, to the comfort and leisure your guests need in order to be productive.
We also know the costs associated with all of these things, and are here to help you navigate your budget and plan the best possible conference or meeting on Kiawah that sticks to your bottom line.
So don’t let budget concerns get in the way – experiencing the magic of KIGR on a budget has never been easier with these helpful tips on how to keep your meetings and conferences on budget in South Carolina.
Know Your Budget.
We know this likely sounds obvious, but having a clear sense on what your budget is and understanding where there’s room to wiggle or compromise is an important first step in ensuring your meeting or conference on Kiawah Island is affordable for you.
Needless to say, to stay on budget, you must have a budget.
This means having complete information on what your conference on Kiawah Island will actually cost. Think about:
– What are your travel and accommodations costs?
– What will your meals cost?
– What type of services will you need (A/V, guest speakers, and so on)?
– Do you require specific decorations or room configurations?
– Recreation, such as Golf and/or Spa Treatments
The first step is to identify all of the likely expenditures you’ll endure, and get quotes on each of the items. From there, you’ll start to get a sense of what the event will really cost.
We highly recommend working with an event planner through this process (more on this below!).
Our event planners are trained professionals who will help you examine the list, and get rid of anything that isn’t necessary to the success of your event. We’ll help you avoid hidden costs, as well as any surprise bills after the event (there’s nothing worse!).
Consult a Meeting Planner.
Guiding you in the right direction, providing sound recommendations, and ensuring you get the best possible conference for the best possible price is a job our meeting planners take head on.
Consult with one of our staff members early on and they’ll help you:
1. Choose a conference room that is the most suitable to your group size and needs – i.e., the best room available that comfortably fits your delegates without you paying for unused extra space or amenities.
2. Identify your AV requirements, ensuring you’re not only getting the proper equipment but also that you’re only paying for what you need.
3. Craft appropriate menus that are both affordable and provide excellent fuel and nutrition for your guests.
Enjoy Free or Low-Cost Benefits.
Take advantage of free or low-cost benefits – you’re on Kiawah Island, afterall!
One of the greatest perks to planning your conference on Kiawah Island is that you have the great outdoors at your fingertips. Round out your conference and let your guests unwind and mingle with some low-cost (or free!) activities.
Enjoy time at the beach, playing volleyball, going on nature walks, doing scavenger hunts, or taking tours of historic Charleston. All of these activities are customary on Kiawah Island, and are excellent cost-saving indulgences that your team is sure to love.
Allocate Free Time.
We typically recommend against giving guests too much free or unstructured time during an event, as it usually isn’t the best way to foster engagement and cohesion (more on engaging your audience here). But sometimes, a little bit of free time can go a long way – especially when it comes to budgeting.
If it’s not in your budget to bring in some event entertainment, consider individual entertainment options that guests can choose from and engage in on their own.
Work a short break into your event and let guests experience Kiawah Island however they please – whether it be with a relaxing spa appointment, a shopping excursion in the Sanctuary’s shopping wing, a group golf lesson, or taking advantage of the many free activities mentioned above.
Looking for More Information?
To learn more about planning your next event on Kiawah Island, get in touch with Marty Couch, Director of Group Sales, by calling 843.768.2886 or emailing email@example.com.