Whether you’re having an intimate strategy session for 15 in the Calhoun Boardroom, or a presentation for 115 in Governor’s Hall here at Kiawah Island Golf Resort (KIGR), the one constant to maximizing the ROI of any meeting is to set a humane rhythm to enhance productivity. Meaning: plan a few breaks.
Though it seems like a common-sense approach, improving how we work by not working is still a relatively new idea. A 2011 study from the well-respected journal Cognition found “that even brief diversions from a task can dramatically improve one’s ability to focus on that task for prolonged periods.”
Scientists looked at the “vigilance decrement”; or, the rate at which our eyes start to droop, our seat goes numb, and even the simplest concepts and figures become hard to grasp by the end of long meetings. This is no matter the comfort of the setting or importance of the topic. Professor Alejandro Lleras says in the summary that “constant stimulation is registered by our brains as unimportant, to the point that the brain erases it from our awareness.”
Now, any organizer wants to avoid any erasure of what will be an otherwise impeccably organized event. The goal is to plan a stimulating, productive meeting; something memorable where participants are kept fully aware and immersed in the task at hand. To create that atmosphere, distraction plays a key part in immersing participants.
Here are our top tips and suggestions for quick breaks to incorporate into your organization’s meeting plans.
Three of our clubhouses are situated by some of the best leisure facilities in South Carolina, in our decidedly biased opinion. At Turtle Point Clubhouse, the Tommy Cuthbert Golf Learning Center and the Roy Barth Tennis Center, they provide easy access to formal instruction and group lessons. Informally, Night Heron Park and the beach can make a fifteen minute breather into something extraordinarily restful. A covered, wraparound balcony with beautiful views of a challenging course is accessible from both the Legends Room (hosts up to 380 people) and the more intimate Drawing Room (up to 60 people, with an adjacent private terrace.)
The Osprey Point Clubhouse and Ocean Course Clubhouse both provide sweeping views of their respective golf courses as well. It’s a perfect vantage point to take a short breather and discuss strategies useful in both the boardroom and on the greens.
If it will take more than gorgeous scenery to prompt healthy breaks in your business, arrange for a catered break. We can come around with coffee, tea and a selection of standard or much more creative fare. Of course, for proper meals and fantastic team-building dinners, we offer a range of dining establishments from the informal Southern Kitchen to the elegant Ocean Room.
Tying your event to one of the exciting weekends we have coming up through the end of 2014 and into 2015 offers a different tone to any conference. For those who are art & culture minded, we offer everything from our annual comedy weekend to the roster of winter traditions that we celebrate throughout the holiday season.
At any time of year, the weather around Kiawah is mild and beautiful – a fact that’s particularly evident in classic, ecologically authentic settings like Mingo Point or East Beach. We’re entering a mild season in the next few months that’s especially appropriate to meetings and focused conferences. It’s worth noting that conferences and meetings booked between December 15 and January 28 are eligible for a range of special offers.