Meeting prep, organization and planning are extremely important parts of creating an event that is both successful and productive.
Planning and organization are really only half the battle, because just as you wouldn’t consider an event without attendees a true ‘success’, you likely wouldn’t consider an event with a disengaged audience a success either.
With a little forethought, there are some tips and tricks you can use to ensure your meeting in South Carolina is a true success – complete with engaged, attentive conference guests that are both content and productive. Let the expert South Carolina meetings and events planners here at the Kiawah Island Golf Resort (KIGR) help guide you in the right direction with these tips:
7 Tips To Increase Audience Engagement
Build In Opportunities For Engagement.
First and foremost, if audience engagement is a goal for your next meeting in South Carolina, make sure you have built engagement into your agenda from the outset. To begin, start by thinking about a few basic questions:
What are attendees looking for in this meeting? How would they best like to participate in the presentations and demonstrations?
Let us share a few ideas that have worked well for our guests in the past:
Incorporate crowd polling.
If you have ever felt compelled to complete a poll on your local news channel website, you’re not alone. There’s something fun about submitting your opinion on a topic/question, and then seeing how that opinion stacks up to the opinions of others.
Bringing real-time polling into your conference or meeting is easier than ever – by using a simple phone app (like the well known Poll Everywhere App), attendees can vote on anything from their biggest marketing challenges of the year, to what areas the company should focus more R&D dollars in the coming year.
Try a few panel discussions.
Incorporating a varied approach to delivering information is a great way to spice things up and keep interest piqued. Experiment with allowing 3 or 4 topical experts from the audience to join the front of the room, where they’ll all give answers and opinions on various questions asked by the crowd and/or the presenter.
Get people talking.
It is one thing to take in a wealth of information, but it’s another to digest it in any capacity. Try adding in a few opportunities throughout the day for guests to either break apart into smaller ‘workshops’ to tackle a problem, question, or discussion topic, or give a few minutes at the end of a topic for attendees to discuss the material with the others at their table.
Reminder: You will also want to work with one of our event planners to determine which conference rooms on Kiawah Island best lend themselves to the various types of engagement and activities you’re most interested in – i.e.: do you require special A/V setup or training? Or, does the room need to be configured in a certain way? We’re here to help.
Keep Hands Busy.
Some people like to be ‘doing’ something at all times. For some, small actions like doodling helps keep them focused by engaging some of their senses. Giving attendees something small to do with their hands will help guests stay alert and stay awake – an important part of audience engagement!
Let audience members have a little fun and play with their senses by placing a few toys or exercises on the tables for them to pick up and use at their own discretion. Some great examples include:
- Paper, pens & markers for people to doodle or take notes
- Stress balls
- Play-Doh or Silly Putty
- Mini puzzles
Build In Time for Activity.
You don’t have to organize something overly extravagant, but incorporating time for conference attendees to get up and out of their seats for a few minutes is essential to ensuring productivity and engagement. Sitting still for hours on end is a sure way for guests to nod off and lose interest.
Since you are on the beautiful Kiawah Island, build in a 15-minute walk, mid-morning, allowing attendees to get outside for fresh air and a little activity, not to mention an opportunity to see the beautiful beach!
Or, for smaller groups, invite one of our trained professionals in for a demonstration. Why not have one of our expert yoga instructors lead a few group stretches to get the blood flowing? Or have one of our excellent golf teachers in for a putting demonstration, letting your guests brush up on their golf skills prior to their after-meeting games?
Provide Ample Fuel.
It’s no secret that the right foods at the right times help fuel our bodies and prepare them for the tasks ahead – whether it be physical activity or prolonged periods of concentration.
Carefully planning a menu that provides each guest with the nourishment they need to focus is a great way to ensure your audience stays engaged with what’s happening at the front of the room.
Before your meeting on Kiawah Island, be sure to chat with one of our talented chefs about crafting a smart menu for your guests that features the freshest, locally sourced foods that will energize them all day long.
Take Adequate Breaks.
Whether you’re having an intimate strategy session for 15 in the Calhoun Boardroom, or a presentation for 115 in Governor’s Hall here at Kiawah Island Golf Resort, the one constant to maximizing the ROI of any meeting is to set a humane rhythm to enhance productivity. Meaning: plan a few breaks.
Offer Something to Look Forward To.
Building some exciting entertainment into your meeting or conference in South Carolina is another excellent way to keep attendees engaged all day long – and, after hours as well.
Having dedicated time for socializing and quality entertainment gives guests something to look forward to (and serves as an additional reward for their presence and hard work).
It also extends engagement the whole day through by discouraging attendees from returning to their separate rooms after your meeting is over thus creating more time for connection and creativity.
From excellent entertainment options on the resort (like a visit to The Sanctuary’s shopping wing, or games of golf, or tennis), to off-resort entertainment in the nearby city of Charleston where you can visit numerous mansions, plantations, parks, gardens and more, we have many options for added entertainment to your meetings in South Carolina.
Make Comfort a Priority.
Finally, it’s no surprise that we are all at our best when we’re comfortable and well-rested. Your South Carolina meeting guests are no different.
It all starts with a good night’s sleep. And luckily for you, KIGR has just what you need with many comfortable and luxurious accommodations perfect for your next meeting in South Carolina.
We will even help you bring comfort into your event suite, by creating ‘lounge’ areas with comfortable furniture, setting up coffee stations, providing charging stations and WiFi, and so on. Simply give us a call to explore your options for your next meeting in South Carolina.
Looking for More Information?
If you’re interested, get in touch with Marty Couch, Director of Group Sales, by calling 843.768.2886 or emailing firstname.lastname@example.org.